Executive Assistant - VP - SVP

This executive assistant will support the litigation and government affairs divisions. This individual will coordinate the daily administrative needs of executives, as well as the main administrative aspects of the department.

This position requires a wide variety of executive administrative functions at a high level of performance, accuracy, dependability, confidentiality and a thorough knowledge of the organization, operation of the company, and office routine.

In this primarily office-based role, you will be expected to spend at least 80% of your time (4+ days per week) working from the National Headquarters in Madison, WI.

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Position Compensation Range:

$25.00 - $40.86

Pay Rate Type:

Hourly

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Primary Accountabilities
Complete a broad variety of administrative tasks for leaders, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; and scheduling and coordinating meetings internally and/or with vendors
Research, prioritize, and follow up on incoming issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response.
Provide a bridge for smooth communication between the leaders office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
Work closely and effectively with the leader(s) keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Specialized Knowledge & Skills Requirements
Demonstrated experience providing customer-driven solutions, support or service.
Demonstrated skills and ability to operate general office equipment.
Demonstrated experience in administrative work and general office administration.
Keyboarding/typing ability of 25 WPM.
Solid knowledge and experience of PC and product software.

Licenses
Not applicable.

Travel Requirements
Up to 10%.

Physical Requirements
Work that primarily involves sitting/standing.

Working Conditions
Not applicable.

Additional Specialized Knowledge & Skills

Organizational Skills : The individual should be highly organized and able to manage multiple tasks and priorities efficiently. This includes managing calendars, scheduling meetings, and keeping track of important documents.

• Communication Skills : Excellent verbal and written communication skills are essential. They should be able to communicate clearly and professionally with internal and external stakeholders.
• Attention to Detail : They must have a keen eye for detail to ensure that all tasks are completed accurately and nothing is overlooked.
• D iscretio n and Confidentiality : They will often handle sensitive information, so it's crucial that they can maintain confidentiality and exercise discretion.
• Problem-Solving Skills : They should be able to think on their feet and solve problems quickly and effectively.
• Technical Proficiency : Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with other tools and technologies used in your organization.
• Time Management : They should be able to manage their time effectively and prioritize tasks to meet deadlines.
• Interpersonal Skills : They should have strong interpersonal skills to build relationships and work well with others.
• Adaptability : The ability to adapt to changing situations and handle unexpected challenges with ease.
• Professionalism : They should present themselves professionally at all times, both in appearance and behavior.

Additional Information:

• Offer to selected candidate will be made contingent on the results of applicable background checks
• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
• Our policy restricts consideration of applicants needing employment sponsorship (visa) to specialty occupations. Sponsorship will not be considered for this position.

We encourage you to apply even if you do not meet all of the requirements listed above. Skills can be used in many different ways, and your life and professional experience may be relevant beyond what a list of requirements will capture. We encourage those who are passionate about what we do to apply!

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.

We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

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